Personal Data – Information about you and how we use it.
Information provided by a person in connection with the website of EPSRC Proteus IRC (https://proteus.ac.uk) – referred to here as ‘personal data’ – will be used by EPSRC Proteus IRC to promote the research and work being carried out by the group, through written-, video- and audio content, and photographs. Your computer’s IP address (which shows your computers location) also falls under personal data.
Personal data means any information capable of identifying an individual. It does not include anonymised data, where the data cannot be traced back as being associated to a particular person.
What personal data do we process, and why:
The most common uses of your personal data are:
- Legitimate interest of EPSRC Proteus IRC (or those of a third party), where your interests and fundamental rights do not override those interests.
- Compliance with a legal or regulatory obligation.
We may process certain types of personal data about you as follows:
- Identity Data: This may include your first name, last name and title. It may include photographs containing your image.
- Contact Data: This may include your work address and work email address.
- Usage Data: This may include information about how you use our website
We are using this information on the basis of legitimate interest, to enable us to communicate the research of EPSRC Proteus IRC to the wider public. Generally, we do not rely on consent as a legal ground for processing your personal data.
How we collect your data:
We collect data through:
- any provided written content
- any provided video content
- any provided audio content
- any provided photographs
- logging your IP address (an automatic process which shows your computers location)
- enquiries submitted through our online contact form
How we will use your data:
Your personal data will be used by EPSRC Proteus IRC to promote the research and work being carried out by the group, through written-, video- and audio content, and photographs displayed on our website.
Your personal data may be shared with the collaborators and funders of EPSRC Proteus IRC, to promote the research and work being carried out by the group, and used as evidence and examples during funding/grant applications.
Your personal data may also be used on the social media accounts of EPSRC Proteus IRC – Facebook, Twitter, YouTube and LinkedIn – to promote the research and work being carried out by the group to the wider public.
Unless you ask us to remove your data, we will continue to hold the personal data you provided and keep it under review on a continual basis.
Using your data for a different purpose:
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.
If we need to use your personal data for a purpose unrelated to the original purpose for which we collected the data, we will endeavour to notify you and we will explain the legal ground of processing.
We may process your personal data without your knowledge or consent where this is required or permitted by law.
We do not use profiling or automated decision-making processes
Disclosures of personal data:
We may have to share your personal data with the parties set out below:
- Service providers who provide IT and system administration services.
- Professional advisers including lawyers, bankers, auditors and insurers who provide consultancy, banking, legal, insurance and accounting services.
We require all third parties to whom we transfer your data to respect the security of your personal data and to treat it in accordance with the law. We only allow such third parties to process your personal data for specified purposes and in accordance with our instructions.
We limit access to your personal data to those employees, agents, contractors and other third parties who have an academic or business need to know such data. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We will only keep your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
In some circumstances, we may anonymise your personal data for research or statistical purposes, in which case we may use this information indefinitely without further notice to you.
Your legal rights:
Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to:
- Request access to your personal data.
- Request correction of your personal data.
- Request erasure of your personal data.
- Object to processing of your personal data.
- Request restriction of processing your personal data.
- Request transfer of your personal data.
- Right to withdraw consent.
You will not have to pay a fee to request any of the above. If your request is clearly unfounded, repetitive or excessive, we may refuse to comply with your request in these circumstances.
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.
Full name: EPSRC Proteus IRC
Email address: email@example.com
Postal address: Room E2.02, Queens Medical Research Institute, 45 Little France Crescent, Edinburgh EH16 4TJ
We work under the guidelines set out by the University of Edinburgh. This can be viewed at:
University of Edinburgh Privacy Notice
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